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Terms & Conditions

TERMS AND CONDITIONS

1. INTRODUCTION TO TERMS & CONDITIONS

The parties have indicated their acceptance to be bound by the terms of these Terms and Conditions (“Terms and Conditions” or “Agreement”) by clicking on the Accept button on the sign-up form in the application. This is an electronic agreement that does not require physical sign-off or signature. By clicking on the Accept button the Customer (“Customer”) expressly agrees that it has executed these Terms and Conditions as an agreement.
Please read these Terms and Conditions carefully. All contracts that the Provider may enter into from time to time for the provision of the Hosted Services and related services shall be governed by these Terms and Conditions.

2. DEFINITIONS

Except to the extent expressly provided otherwise, in these Terms and Conditions:
“Acceptance Criteria” means:
(a) the Platform and Hosted Services conforming in all material respects with the Hosted Services Specification; and
(b) the Hosted Services being free from Hosted Services Defects;
“Acceptance Period” means a period of 10 Business Days following the making available of the Hosted Services to the Customer for the purposes of testing in accordance with Clause 4 or any repeated making available of the Hosted Services to the Customer for the purposes of testing in accordance with Clause 4, or such other period or periods as the parties may agree in writing;
“Acceptance Tests” means a set of tests designed to establish whether the Hosted Services meet the Acceptance Criteria, providing that the exact form of the tests shall be determined and documented by the Provider acting reasonably, and communicated to the Customer in advance of the first Acceptance Period;
“Account” means an account enabling a person to access and use the Hosted Services, including both administrator accounts and user accounts;
“Active User” means active users as specified in Supplement 6 (Customer as an Employer Subscription Parameters and Pricing).
“Affiliate” means an entity that Controls, is Controlled by, or is under common Control with the relevant entity;
“Agreement” means a contract between the parties incorporating these Terms and Conditions, and any amendments to that contract from time to time;
“Business Day” means any weekday other than a bank or public holiday in Germany – Schleswig-Holstein;
“Business Hours” means the hours of 09:00 to 17:00 CET on a Business Day;
“CCN” means a change control notice issued in accordance with Clause 16;
“CCN Consideration Period” means the period of 10 Business Days following the receipt by a party of the relevant CCN from the other party;
“Change” means any change to the scope of the Services.
“Charges” means the following amounts:
(a) the amounts specified in Section 3 – Pricing of Supplement 6 (Customer as an Employer Subscription Parameters and Pricing).
(b) such amounts as may be agreed in writing by the parties from time to time; and
(c) amounts calculated by multiplying the Provider’s standard time-based charging rates (as notified by the Provider to the Customer before the date of the Agreement) by the time spent by the Provider’s personnel performing the Support Services (rounded down by the Provider to the nearest quarter hour);
“Confidential Information” means the Provider Confidential Information and the Customer Confidential Information;
“Control” means the legal power to control (directly or indirectly) the management of an entity (and “Controlled” should be construed accordingly);
“Customer” means the person or entity identified as such Supplement 6 (Customer as an Employer Subscription Parameters and Pricing).
“Customer Confidential Information” means:
(a) any information disclosed by or on behalf of the Customer to the Provider during the Term (whether disclosed in writing, orally or otherwise) that at the time of disclosure:
(i) was marked as “confidential”; or
(ii) should have been reasonably understood by the Provider to be confidential; and
(b) the Customer Data;
“Customer Data” means all data, works and materials: uploaded to or stored on the Platform by the Customer; transmitted by the Platform at the instigation of the Customer; supplied by the Customer to the Provider for uploading to, transmission by or storage on the Platform; or generated by the Platform as a result of the use of the Hosted Services by the Customer (but excluding analytics data relating to the use of the Platform and server log files);
“Customer Indemnity Event” has the meaning given to it in Clause 26.4;
“Customer Personal Data” means any Personal Data that is processed by the Provider on behalf of the Customer in relation to the Agreement.
“Customer Representatives” means the person announced by the customer as defined in Section 9 of Supplement 6 (Customer as an Employer Subscription Parameters and Pricing).
“Customer Systems” means the hardware and software systems of the Customer that interact with, or may reasonably be expected to interact with, the Hosted Services;
“Customization” means a customization of the Hosted Services, whether made through the development, configuration or integration of software, or otherwise;
“Data Protection Laws” means all applicable laws relating to the processing of Personal Data including, while it is in force and applicable to Customer Personal Data, the General Data Protection Regulation (Regulation (EU) 2016/679);
“Documentation” means the documentation for the Hosted Services produced by the Provider and delivered or made available by the Provider to the Customer;
“Effective Date” means the subscription effective date as the meaning ascribed in Supplement 6 (Customer as an Employer Subscription Parameters and Pricing).
“Expenses” means the travel, accommodation and subsistence expenses that are reasonably necessary for, and incurred by the Provider exclusively in connection with, the performance of the Provider’s obligations under the Agreement;
“Force Majeure Event” means an event, or a series of related events, that is outside the reasonable control of the party affected (including failures of the internet or any public telecommunications network, hacker attacks, denial of service attacks, virus or other malicious software attacks or infections, power failures, industrial disputes affecting any third party, changes to the law, disasters, explosions, fires, floods, riots, terrorist attacks and wars);
“Hosted Services” means qamaas, as specified in the Hosted Services Specification, which will be made available by the Provider to the Customer as a service via the internet in accordance with these Terms and Conditions;
“Hosted Services Defect” means a defect, error or bug in the Platform having a material adverse effect on the appearance, operation, functionality or performance of the Hosted Services, but excluding any defect, error or bug caused by or arising as a result of:
(c) any act or omission of the Customer or any person authorized by the Customer to use the Platform or Hosted Services;
(d) any use of the Platform or Hosted Services contrary to the Documentation, whether by the Customer or by any person authorized by the Customer;
(e) a failure of the Customer to perform or observe any of its obligations in the Agreement; and/or
(f) an incompatibility between the Platform or Hosted Services and any other system, network, application, program, hardware or software not specified as compatible in the Hosted Services Specification;
“Hosted Services Specification” means the specification for the Platform and Hosted Services set out in Supplement 5 (Hosted services Specification).
“Intellectual Property Rights” means all intellectual property rights wherever in the world, whether registrable or unregistrable, registered or unregistered, including any application or right of application for such rights (and these “intellectual property rights” include copyright and related rights, database rights, confidential information, trade secrets, know-how, business names, trade names, trade marks, service marks, passing off rights, unfair competition rights, patents, petty patents, utility models, semi-conductor topography rights and rights in designs);
“Maintenance Services” means the general maintenance of the Platform and Hosted Services, and the application of Updates and Upgrades;
“Minimum Term” means, in respect of the Agreement, the period of 1 month beginning on the Effective Date;
“Personal Data” has the meaning given to it in the Data Protection Laws applicable in Germany from time to time;
“Platform” means the platform managed by the Provider and used by the Provider to provide the Hosted Services, including the application and database software for the Hosted Services, the system and server software used to provide the Hosted Services, and the computer hardware on which that application, database, system and server software is installed;
“Provider” means qamaas GmbH, a company incorporated in Germany having its registered office at 22848 Norderstedt, Germany.
“Provider Confidential Information” means:
(a) any information disclosed by or on behalf of the Provider to the Customer at any time before the termination of the Agreement (whether disclosed in writing, orally or otherwise) that at the time of disclosure was marked or described as “confidential” or should have been understood by the Customer (acting reasonably) to be confidential; and
(b) the terms of the Agreement;
“Provider Indemnity Event” has the meaning given to it in Clause 26.1;
“Provider Representatives” means the person or persons appointed by the provider by granting access intentionally to according communication channels to interact with the customer.
“Remedy Period” means a period of 20 Business Days following the Customer giving to the Provider a notice that the Hosted Services have failed the Acceptance Tests, or such other period as the parties may agree in writing;
“Services” means any services that the Provider provides to the Customer, or has an obligation to provide to the Customer, under these Terms and Conditions;
“Set Up Services” means the configuration, implementation and integration of the Hosted Services in accordance with Supplement 5 (Hosted services Specification);
“Support Services” means support in relation to the use of, and the identification and resolution of errors in, the Hosted Services, but shall not include the provision of training services;
“Supported Web Browser” means the current release from time to time of Microsoft Edge, Mozilla Firefox, Google Chrome or Apple Safari, or any other web browser that the Provider agrees in writing shall be supported;
“Subscription” means a subscription by the Customer on and to use the qamaas Platform pursuant to, and in accordance with this Supplement 6 (Customer as an Employer Subscription Parameters and Pricing).
“Term” means the term of the Agreement, commencing in accordance with Clause 3.1 and ending in accordance with Clause 3.2;
“Terms and Conditions” means all the documentation containing the provisions of the Agreement, namely the Services Order Form, the main body of these Terms and Conditions and the Supplements, including any amendments to that documentation from time to time;
“Third Party Services” means any hosted or cloud services provided by any third party that may transmit data to and/or from the Hosted Services;
“Subscription Effective Date” has the meaning ascribed in Supplement 6 (Customer as an Employer Subscription Parameters and Pricing);
“Update” means a hotfix, patch or minor version update to any Platform software; and
“Upgrade” means a major version upgrade of any Platform software.

3. TERM

3.1 The Agreement shall come into force upon the Subscription Effective Date.
3.2 The Agreement shall continue in force indefinitely, subject to termination in accordance with Clause 29.
3.3 Unless the parties expressly agree otherwise in writing, each subscription shall create a distinct contract under these Terms and Conditions.

4. SET UP SERVICES

4.1 The Provider shall provide the Set Up Services to the Customer.
4.2 The Provider shall use reasonable endeavours to ensure that the Set Up Services are provided upon 5 business days following the Effective Date.
4.3 The Customer acknowledges that a delay in the Customer performing its obligations in the Agreement may result in a delay in the performance of the Set Up Services; and subject to Clause 27.1 the Provider will not be liable to the Customer in respect of any failure to meet the Set Up Services timetable to the extent that that failure arises out of a delay in the Customer performing its obligations under these Terms and Conditions.
4.4 Subject to any written agreement of the parties to the contrary, any Intellectual Property Rights that may arise out of the performance of the Set Up Services by the Provider shall be the exclusive property of the Provider.

5. ACCEPTANCE PROCEDURE

5.1 During each Acceptance Period, the Customer shall carry out the Acceptance Tests.
5.2 Before the end of each Acceptance Period, the Customer shall give to the Provider a written notice specifying whether the Hosted Services have passed or failed the Acceptance Tests.
5.3 If the Customer fails to give to the Provider a written notice in accordance with Clause 5.2, then the Hosted Services shall be deemed to have passed the Acceptance Tests.
5.4 If the Customer notifies the Provider that the Hosted Services have failed the Acceptance Tests, then the Customer must provide to the Provider, at the same time as the giving of the notice, written details of the results of the Acceptance Tests including full details of the identified failure.
5.5 If the Customer notifies the Provider that the Hosted Services have failed the Acceptance Tests:
(a) if the Provider acting reasonably agrees with the Customer that the Hosted Services do not comply with the Acceptance Criteria, then the Provider must correct the issue and make available the corrected Hosted Services to the Customer before the end of the Remedy Period for a further round of Acceptance Tests; or
(b) otherwise, then the parties must meet as soon as practicable and in any case before the expiry of the Remedy Period and use their best endeavours to agree whether the Hosted Services do not comply with the Acceptance Criteria, and if appropriate a plan of action reasonably satisfactory to both parties, and they must record any agreement reached in writing.
5.6 Notwithstanding the other provisions of this Clause 5, but subject to any written agreement of the parties to the contrary, the maximum number of rounds of Acceptance Tests under this Clause 5 shall be 3, and if the final round of Acceptance Tests is failed, the Provider shall be deemed to be in material breach of the Agreement.
5.7 If the Customer notifies the Provider that the Hosted Services have passed, or are deemed to have passed, the Acceptance Tests under this Clause 5, then subject to Clause 27.1 the Customer will have no right to make any claim under or otherwise rely upon any warranty given by the Provider to the Customer in the Agreement in relation to the specification and performance of the Hosted Services, unless the Customer could not reasonably have been expected to have identified the breach of that warranty during the testing process.

6. HOSTED SERVICES

6.1 The Provider shall create an Account for the Customer and shall provide to the Customer login details for that Account upon the completion of the Set Up Services.
6.2 The Provider hereby grants to the Customer a worldwide, non-exclusive license to use the Hosted Services by means of a Supported Web Browser for the internal business purposes of the Customer in accordance with the Documentation during the Term. Supplement 6 (Customer as an Employer Subscription Parameters and Pricing) set out the specific terms and conditions for each Subscription type available for purchase by the Customer and shall be read as an integral part to these Terms and Conditions.
6.3 The license granted by the Provider to the Customer under Clause 6.2 is subject to the following limitations:
(a) the Hosted Services may only be used by the officers, employees, agents and subcontractors of either the Customer or an Affiliate of the Customer; and
(b) the Hosted Services may only be used by the active users identified in the Platform (for the duration of the Term, and for so long as they remain active users) corresponding to the package subscribed to by the Customer as detailed in Supplement 6 (Customer as an Employer Subscription Parameters and Pricing) (whichever is applicable to the Customer), providing that the Customer may change, add or remove a designated named user in accordance with Supplement 6 (Customer as an Employer Subscription Parameters and Pricing).
(c) the Hosted Services must not be used at any point in time by more than the number of concurrent users specified Supplement 6 (Customer as an Employer Subscription Parameters and Pricing) (whichever is applicable to the Customer), providing that the Customer may add or remove concurrent user licenses in accordance with the procedure set out in Supplement 6 (Customer as an Employer Subscription Parameters and Pricing) (whichever is applicable to the Customer).
6.4 Except to the extent expressly permitted in these Terms and Conditions or required by law on a non-excludable basis, the license granted by the Provider to the Customer under Clause 6.2 is subject to the following prohibitions:
(a) the Customer must not sub-license its right to access and use the Hosted Services;
(b) the Customer must not permit any unauthorized person to access or use the Hosted Services;
(c) the Customer must not use the Hosted Services to provide services to third parties;
(d) the Customer must not republish or redistribute any content or material from the Hosted Services;
(e) the Customer must not make any alteration to the Platform; and
(f) the Customer must not conduct or request that any other person conduct any load testing or penetration testing on the Platform or Hosted Services.
6.5 The Customer shall use reasonable endeavors, including reasonable security measures relating to Account access details, to ensure that no unauthorized person may gain access to the Hosted Services using an Account.
6.6 The parties acknowledge and agree that Supplement 2 (Availability SLA) shall govern the availability of the Hosted Services.
6.7 The Customer must comply with Supplement 1 (Acceptable Use Policy) and must ensure that all persons using the Hosted Services with the authority of the Customer or by means of an administrator Account comply with Supplement 1 (Acceptable Use Policy).
6.8 The Customer must not use the Hosted Services in any way that causes, or may cause, damage to the Hosted Services or Platform or impairment of the availability or accessibility of the Hosted Services.
6.9 The Customer must not use the Hosted Services:
(a) in any way that is unlawful, illegal, fraudulent or harmful; or
(b) in connection with any unlawful, illegal, fraudulent or harmful purpose or activity.
6.10 For the avoidance of doubt, the Customer has no right to access the software code (including object code, intermediate code and source code) of the Platform, either during or after the Term.

7. CUSTOMIZATIONS

7.1 The Provider and the Customer may agree that the Provider shall design, develop and implement a Customization or Customizations in accordance with a specification and project plan agreed using the Change control procedure in Clause 16.
7.2 All Intellectual Property Rights in the Customizations shall, as between the parties, be the exclusive property of the Provider (unless the parties agree otherwise in writing).
7.3 From the time and date when a Customization is first delivered or made available by the Provider to the Customer, the Customization shall form part of the Platform, and accordingly from that time and date the Customer’s rights to use the Customization shall be governed by Clause 6.
7.4 The Customer acknowledges that the Provider may make any Customization available to any of its other customers or any other third party.

8. MAINTENANCE SERVICES

8.1 The Provider shall provide the Maintenance Services to the Customer during the Term.
8.2 The Provider shall provide the Maintenance Services with reasonable skill and care.
8.3 The Provider shall provide the Maintenance Services in accordance with Supplement 3 (Maintenance SLA).
8.4 The Provider may suspend the provision of the Maintenance Services if any amount due to be paid by the Customer to the Provider under the Agreement is overdue, and the Provider has given to the Customer at least 30 days’ written notice, following the amount becoming overdue, of its intention to suspend the Maintenance Services on this basis.

9. SUPPORT SERVICES

9.1 The Provider shall provide the Support Services to the Customer during the Term.
9.2 The Provider shall provide the Support Services with reasonable skill and care.
9.3 The Provider shall provide the Support Services in accordance with Supplement 4 (Support SLA).
9.4 The Provider may suspend the provision of the Support Services if any amount due to be paid by the Customer to the Provider under the Agreement is overdue, and the Provider has given to the Customer at least 30 days’ written notice, following the amount becoming overdue, of its intention to suspend the Support Services on this basis.

10. CUSTOMER OBLIGATIONS

10.1 Save to the extent that the parties have agreed otherwise in writing, the Customer must provide to the Provider, or procure for the Provider, such:
(a) co-operation, support and advice;
(b) information and documentation; and
(c) governmental, legal and regulatory licenses, consents and permits,
10.2 as are reasonably necessary to enable the Provider to perform its obligations under the Agreement.
10.3 The Customer must provide to the Provider, or procure for the Provider, such access to the Customer’s computer hardware, software, networks and systems as may be reasonably required by the Provider to enable the Provider to perform its obligations under the Agreement.

11. CUSTOMER SYSTEMS

11.1 The Customer shall ensure that the Customer Systems comply, and continue to comply during the Term, with the requirements of Supplement 6 (Customer as an Employer Subscription Parameters and Pricing) in all material respects, subject to any changes agreed in writing by the Provider.

12. CUSTOMER DATA

12.1 The Customer hereby grants to the Provider a non-exclusive license to copy, reproduce, store, distribute, publish, export, adapt, edit and translate the Customer Data to the extent reasonably required for the performance of the Provider’s obligations and the exercise of the Provider’s rights under the Agreement. The Customer also grants to the Provider the right to sub-license these rights to its hosting, connectivity and telecommunications service providers, subject to any express restrictions elsewhere in the Agreement.
12.2 The Customer warrants to the Provider that the Customer Data will not infringe the Intellectual Property Rights or other legal rights of any person, and will not breach the provisions of any law, statute or regulation, in any jurisdiction and under any applicable law.
12.3 The Provider shall create a back-up copy of the Customer Data at least daily, shall ensure that each such copy is sufficient to enable the Provider to restore the Hosted Services to the state they were in at the time the back-up was taken, and shall retain and securely store each such copy for a minimum period of 30 days.
12.4 Within the period of 3 Business Days following receipt of a written request from the Customer, the Provider shall use all reasonable endeavors to restore to the Platform the Customer Data stored in any back-up copy created and stored by the Provider in accordance with Clause 12.3. The Customer acknowledges that this process will overwrite the Customer Data stored on the Platform prior to the restoration.
12.5 The Provider may charge the Customer at its standard time-based charging rates as published on Supplement 11 (standard time-based charging rates) for any work performed by the Provider at the request of restore customer specific backups.

13. INTEGRATIONS WITH THIRD PARTY SERVICES

13.1 The Hosted Services are integrated with those Third Party Services identified Appendix 3 of Data Processing Agreement (Authorized Transfers of Controller Authorized Data) as at the Effective Date. The Provider may integrate additional Third Party Services with the Hosted Services at any time.
13.2 The Provider may remove, suspend or limit any Third Party Services integration at any time in its sole discretion.
13.3 The supply of Third Party Services shall be under a separate contract or arrangement between the Customer and the relevant third party. The Provider does not contract to supply the Third Party Services and is not a party to any contract for, or otherwise responsible in respect of, the provision of any Third Party Services. Fees may be payable by the Customer to the relevant third party in respect of the use of Third Party Services.
13.4 The Customer acknowledges that:
(a) the integration of Third Party Services may entail the transfer of Customer Data from the Hosted Services to the relevant Third Party Services; and
(b) the Provider has no control over, or responsibility in respect of, any disclosure, modification, deletion or other use of Customer Data resulting from any integration with any Third Party Services.
13.5 Without prejudice to its other obligations under this Clause 13, the Customer must ensure that it has in place the necessary contractual safeguards to ensure that both:
(a) the transfer of relevant Customer Personal Data to a provider of Third Party Services is lawful; and
(b) the use of relevant Customer Personal Data by a provider of Third Party Services is lawful.
13.6 The Customer shall have the opportunity to consent to transfers of Customer Data to any Third Party Services operator. The Provider must ensure that such transfers shall not take place without the consent of the Customer.
13.7 The Customer hereby consents to the transfer of the Customer Data to the Third Party Services.
13.8 The use of some features of the Hosted Services may depend upon the Customer enabling and agreeing to integrations between the Hosted Services and Third Party Services.
13.9 The Customer warrants to the Provider that the transfer of Customer Data by the Provider to a provider of Third Party Services in accordance with this Clause 13 will not infringe any person’s legal or contractual rights and will not put the Provider in breach of any applicable laws.
13.10 Additional Charges may be payable by the Customer to the Provider in respect of a Third Party Services integration.
13.11 Save to the extent that the parties expressly agree otherwise in writing and subject to Clause 29.1:
(a) the Provider gives no warranties or representations in respect of any Third Party Services; and
(b) the Provider shall not be liable to the Customer in respect of any loss or damage that may be caused by any Third Party Services or any provider of Third Party Services.

14. NO ASSIGNMENT OF INTELLECTUAL PROPERTY RIGHTS

14.1 Nothing in these Terms and Conditions shall operate to assign or transfer any Intellectual Property Rights from the Provider to the Customer, or from the Customer to the Provider.

15. REPRESENTATIVES

15.1 The Provider shall ensure that all instructions given by the Provider in relation to the matters contemplated in the Agreement will be given by a Provider Representative to a Customer Representative, and the Customer:
(a) may treat all such instructions as the fully authorized instructions of the Provider; and
(b) must not comply with any other instructions in relation to that subject matter.
1.2 The provider might assign different persons to act as representatives depending on the topic.
15.2 The Customer shall ensure that all instructions given by the Customer in relation to the matters contemplated in the Agreement will be given by a Customer Representative to a Provider Representative, and the Provider:
(a) may treat all such instructions as the fully authorized instructions of the Customer; and
(b) must not comply with any other instructions in relation to that subject matter.
(c) The customer will assign one person as representative in accordance with Supplement 6 (Customer as an Employer Subscription Parameters and Pricing).

16. CHANGE CONTROL

16.1 The provisions of this Clause 16 apply to each Change requested by a party.
16.2 Either party may request a Change at any time.
16.3 A party requesting a Change shall provide to the other party a completed CCN in the form specified in Supplement 10 (Form of CCN).
16.4 A party in receipt of a CCN may:
(a) accept the CCN, in which case that party must countersign the CCN and return it to the other party before the end of the CCN Consideration Period;
(b) reject the CCN, in which case that party must inform the other party of this rejection before the end of the CCN Consideration Period; or
(c) issue an amended CCN to the other party before the end of the CCN Consideration Period, in which case this Clause 16 will reapply with respect to the amended CCN.
16.5 A proposed Change will not take effect until such time as a CCN recording the Change has been signed by or on behalf of each party.

17. CHARGES

17.1 The Customer shall pay the Charges corresponding to its Subscription to use the Hosted Services to the Provider in accordance with these Terms and Conditions. The Charges and pricing corresponding to each available Subscription are as detailed in Supplement 6 (Customer as an Employer Subscription Parameters and Pricing) (whichever is applicable to the Customer) to these Terms and Conditions.
17.2 The Customer shall pay further Charges to the Provider in accordance with these Terms and Conditions.
17.3 If the Charges are based in whole or part upon the time spent by the Provider performing the Services, the Provider must obtain the Customer’s written consent before performing Services that result in any estimate of time-based Charges given to the Customer being exceeded or any budget for time-based Charges agreed by the parties being exceeded; and unless the Customer agrees otherwise in writing, the Customer shall not be liable to pay to the Provider any Charges in respect of Services performed in breach of this Clause 17.3.
17.4 All time-based Charges will base on rates stated in Supplement 11 (standard time-based charging rates).
17.5 All amounts stated in or in relation to these Terms and Conditions are, unless the context requires otherwise, stated exclusive of any applicable value added taxes, which will be added to those amounts and payable by the Customer to the Provider.
17.6 The Provider may elect to vary any element of the Charges by giving to the Customer not less than 30 days’ written notice of the variation

18. EXPENSES

18.1 The Customer shall reimburse the Provider in respect of any Expenses, providing that the Provider must obtain the prior written authorization of the Customer before incurring any Expenses.
18.2 The Provider must collect and collate evidence of all Expenses, and must retain such evidence during the Term and for a period of 90 days following the end of the Term.
18.3 Within 10 Business Days following receipt of a written request from the Customer to do so, the Provider must supply to the Customer such copies of the evidence for the Expenses in the possession or control of the Provider as the Customer may specify in that written request.

19. TIMESHEETS

19.1 The Provider must:
(a) ensure that the personnel providing Services, the Charges for which will be based in whole or part upon the time spent in the performance of those Services, complete reasonably detailed records of their time spent providing those Services; and
(b) retain such records during the Term, and for a period of at least 12 months following the end of the Term.
19.2 Within 10 Business Days following receipt of a written request, the Provider shall supply to the Customer copies of such of the timesheets referred to in Clause 19.1 and in the Provider’s possession or control as the Customer may specify in that written request.

20. PAYMENTS

20.1 The Provider shall issue invoices for the Charges to the Customer each last day of a month but latest within the first 5 business days of the following month.
20.2 The Customer must pay the Charges to the Provider within the period of 30 days following the receipt of an invoice issued in accordance with this Clause 19.
20.3 The Customer must pay the Charges by debit card, credit card or bank transfer (using such payment details as are notified by the Provider to the Customer from time to time).
20.4 If the Customer does not pay any amount properly due to the Provider under these Terms and Conditions, the Provider may:
(a) charge the Customer interest on the overdue amount at the rate of 5% per annum above the European Central Bank (ECB) base rate from time to time (which interest will accrue daily until the date of actual payment and be compounded at the end of each calendar month); or
(b) claim interest and statutory compensation from the Customer. 

21. CONFIDENTIALITY OBLIGATIONS

21.1 The Provider must:
(a) keep the Customer Confidential Information strictly confidential;
(b) not disclose the Customer Confidential Information to any person without the Customer’s prior written consent;
(c) use the same degree of care to protect the confidentiality of the Customer Confidential Information as the Provider uses to protect the Provider’s own confidential information of a similar nature, being at least a reasonable degree of care; and
(d) act in good faith at all times in relation to the Customer Confidential Information.
21.2 The Customer must:
(a) keep the Provider Confidential Information strictly confidential;
(b) not disclose the Provider Confidential Information to any person without the Provider’s prior written consent;
(c) use the same degree of care to protect the confidentiality of the Provider Confidential Information as the Customer uses to protect the Customer’s own confidential information of a similar nature, being at least a reasonable degree of care; and
(d) act in good faith at all times in relation to the Provider Confidential Information.
21.3 Notwithstanding Clauses 21.1 and 21.2, a party’s Confidential Information may be disclosed by the other party to that other party’s officers, employees, professional advisers, insurers, agents and subcontractors who have a need to access the Confidential Information that is disclosed for the performance of their work with respect to the Agreement and who are bound by a written agreement or professional obligation to protect the confidentiality of the Confidential Information that is disclosed.
21.4 No obligations are imposed by this Clause 21 with respect to a party’s Confidential Information if that Confidential Information:
(a) is known to the other party before disclosure under these Terms and Conditions and is not subject to any other obligation of confidentiality;
(b) is or becomes publicly known through no act or default of the other party; or
(c) is obtained by the other party from a third party in circumstances where the other party has no reason to believe that there has been a breach of an obligation of confidentiality.
21.5 The restrictions in this Clause 21 do not apply to the extent that any Confidential Information is required to be disclosed by any law or regulation, by any judicial or governmental order or request, or pursuant to disclosure requirements relating to the listing of the stock of either party on any recognised stock exchange.
21.6 Upon the termination of the Agreement, each party must immediately cease to use the other party’s Confidential Information.
21.7 Following the termination of the Agreement, and within 20 Business Days following the date of receipt of a written request from the other party, the relevant party must destroy or return to the other party (at the other party’s option) all media containing the other party’s Confidential Information, and must irrevocably delete the other party’s Confidential Information from its computer systems.
21.8 The provisions of this Clause 21 shall continue in force for a period of 2 years following the termination of the Agreement, at the end of which period they will cease to have effect.

22. PUBLICITY

22.1 Neither party may make any public disclosures relating to the Agreement or the subject matter of the Agreement (including disclosures in press releases, public announcements and marketing materials) without the prior written consent of the other party, such consent not to be unreasonably withheld or delayed.
22.2 Nothing in this Clause 22 shall be construed as limiting the obligations of the parties under Clause 21.

23. DATA PROTECTION

23.1 Each party shall comply with the Data Protection Laws with respect to the processing of the Customer Personal Data.
23.2 The Customer warrants to the Provider that it has the legal right to disclose all Personal Data that it does in fact disclose to the Provider under or in connection with the Agreement.
23.3 The Customer shall only supply to the Provider, and the Provider shall only process, in each case under or in relation to the Agreement:
(a) the Personal Data of data subjects falling within the categories specified in Annex 1 Part 5 of Supplement 9 (Data processing information); and
(b) Personal Data of the types specified Annex 1 Part 6 of c.
23.4 The Provider shall only process the Customer Personal Data for the purposes specified Annex 1 Part 3 of Supplement 9 (Data processing information).
23.5 The Provider shall only process the Customer Personal Data as defined in Section 10 of Supplement 9 (Data processing information), subject to the other provisions of this Clause 23.
23.6 The Provider shall only process the Customer Personal Data on the documented instructions of the Customer (including with regard to transfers of the Customer Personal Data to any place outside the European Economic Area), as set out in these Terms and Conditions or any other document agreed by the parties in writing.
23.7 The Customer hereby authorizes the Provider to make the following transfers of Customer Personal Data:
(a) the Provider may transfer the Customer Personal Data internally to its own employees, offices and facilities;
(b) the Provider may transfer the Customer Personal Data to its sub-processors in the jurisdictions identified in Part 5 of Supplement 9 (Data processing information), providing that such transfers must be protected by any appropriate safeguards identified therein; and
(c) the Provider may transfer the Customer Personal Data to a country, a territory or sector to the extent that the European Commission has decided that the country, territory or sector ensures an adequate level of protection for Personal Data.
23.8 The Provider shall promptly inform the Customer if, in the opinion of the Provider, an instruction of the Customer relating to the processing of the Customer Personal Data infringes the Data Protection Laws.
23.9 Notwithstanding any other provision of the Agreement, the Provider may process the Customer Personal Data if and to the extent that the Provider is required to do so by applicable law. In such a case, the Provider shall inform the Customer of the legal requirement before processing, unless that law prohibits such information.
23.10 The Provider shall ensure that persons authorized to process the Customer Personal Data have committed themselves to confidentiality or are under an appropriate statutory obligation of confidentiality.
23.11 The Provider and the Customer shall each implement appropriate technical and organizational measures to ensure an appropriate level of security for the Customer Personal Data, including those measures specified in Annex 2 of Supplement 9 (Data processing information).
23.12 The Provider must not engage any third party to process the Customer Personal Data without the prior specific or general written authorization of the Customer. In the case of a general written authorization, the Provider shall inform the Customer at least 14 days in advance of any intended changes concerning the addition or replacement of any third party processor, and if the Customer objects to any such changes before their implementation, then the Provider must not implement the changes. The Provider shall ensure that each third party processor is subject to equivalent legal obligations as those imposed on the Provider by this Clause 23.
23.13 As at the Effective Date, the Provider is hereby authorized by the Customer to engage, as sub-processors with respect to Customer Personal Data, the third parties identified in Annex 3 of Supplement 9 (Data processing information).
23.14 The Provider shall, insofar as possible and taking into account the nature of the processing, take appropriate technical and organizational measures to assist the Customer with the fulfilment of the Customer’s obligation to respond to requests exercising a data subject’s rights under the Data Protection Laws.
23.15 The Provider shall assist the Customer in ensuring compliance with the obligations relating to the security of processing of personal data, the notification of personal data breaches to the supervisory authority, the communication of personal data breaches to the data subject, data protection impact assessments and prior consultation in relation to high-risk processing under the Data Protection Laws. The Provider may charge the Customer at its standard time-based charging rates (Supplement 11 (standard time-based charging rates) for any work performed by the Provider at the request of the Customer pursuant to this Clause 23.15.
23.16 The Provider must notify the Customer of any Personal Data breach affecting the Customer Personal Data without undue delay and, in any case, not later than 72 hours after the Provider becomes aware of the breach.
23.17 The Provider shall make available to the Customer all information necessary to demonstrate the compliance of the Provider with its obligations under this Clause 23 and the Data Protection Laws. The Provider may charge the Customer at its standard time-based charging rates for any work performed by the Provider at the request of the Customer pursuant to this Clause 23.17.
23.18 The Provider shall, at the choice of the Customer, delete or return all of the Customer Personal Data to the Customer after the provision of services relating to the processing, and shall delete existing copies save to the extent that applicable law requires storage of the relevant Personal Data.
23.19 The Provider shall allow for and contribute to audits, including inspections, conducted by the Customer or another auditor mandated by the Customer in respect of the compliance of the Provider’s processing of Customer Personal Data with the Data Protection Laws and this Clause 23. The Provider may charge the Customer at its standard time-based charging rates for any work performed by the Provider at the request of the Customer pursuant to this Clause 23.19.
23.20 If any changes or prospective changes to the Data Protection Laws result or will result in one or both parties not complying with the Data Protection Laws in relation to processing of Personal Data carried out under the Agreement, then the parties shall use their best endeavors promptly to agree such variations to the Agreement as may be necessary to remedy such non-compliance.

24. WARRANTIES

24.1 The Provider warrants to the Customer that:
(a) the Provider has the legal right and authority to enter into the Agreement and to perform its obligations under these Terms and Conditions;
(b) the Provider will comply with all applicable legal and regulatory requirements applying to the exercise of the Provider’s rights and the fulfilment of the Provider’s obligations under these Terms and Conditions; and
(c) the Provider has or has access to all necessary know-how, expertise and experience to perform its obligations under these Terms and Conditions.
24.2 The Provider warrants to the Customer that:
(a) the Platform and Hosted Services will conform in all material respects with the Hosted Services Specification;
(b) the Hosted Services will be free from Hosted Services Defects;
(c) the application of Updates and Upgrades to the Platform by the Provider will not introduce any Hosted Services Defects into the Hosted Services;
(d) the Platform will be free from viruses, worms, Trojan horses, ransomware, spyware, adware and other malicious software programs; and
(e) the Platform will incorporate security features reflecting the requirements of good industry practice.
24.3 The Provider warrants to the Customer that the Hosted Services, when used by the Customer in accordance with these Terms and Conditions, will not breach any laws, statutes or regulations applicable under English law.
24.4 The Provider warrants to the Customer that the Hosted Services, when used by the Customer in accordance with these Terms and Conditions, will not infringe the Intellectual Property Rights of any person in any jurisdiction and under any applicable law.
24.5 If the Provider reasonably determines, or any third party alleges, that the use of the Hosted Services by the Customer in accordance with these Terms and Conditions infringes any person’s Intellectual Property Rights, the Provider may at its own cost and expense:
(a) modify the Hosted Services in such a way that they no longer infringe the relevant Intellectual Property Rights; or
(b) procure for the Customer the right to use the Hosted Services in accordance with these Terms and Conditions.
(c) The Customer warrants to the Provider that it has the legal right and authority to enter into the Agreement and to perform its obligations under these Terms and Conditions.
24.6 All of the parties’ warranties and representations in respect of the subject matter of the Agreement are expressly set out in these Terms and Conditions. To the maximum extent permitted by applicable law, no other warranties or representations concerning the subject matter of the Agreement will be implied into the Agreement or any related contract.

25. ACKNOWLEDGEMENTS AND WARRANTY LIMITATIONS

25.1 The Customer acknowledges that complex software is never wholly free from defects, errors and bugs; and subject to the other provisions of these Terms and Conditions, the Provider gives no warranty or representation that the Hosted Services will be wholly free from defects, errors and bugs.
25.2 The Customer acknowledges that complex software is never entirely free from security vulnerabilities; and subject to the other provisions of these Terms and Conditions, the Provider gives no warranty or representation that the Hosted Services will be entirely secure.
25.3 The Customer acknowledges that the Hosted Services are designed to be compatible only with that software and those systems specified as compatible in Supplement 5 (Hosted services Specification); and the Provider does not warrant or represent that the Hosted Services will be compatible with any other software or systems.
25.4 The Customer acknowledges that the Provider will not provide any legal, financial, accountancy or taxation advice under these Terms and Conditions or in relation to the Hosted Services; and, except to the extent expressly provided otherwise in these Terms and Conditions, the Provider does not warrant or represent that the Hosted Services or the use of the Hosted Services by the Customer will not give rise to any legal liability on the part of the Customer or any other person.

26. INDEMNITIES

26.1 The Provider shall indemnify and shall keep indemnified the Customer against any and all liabilities, damages, losses, costs and expenses (including legal expenses and amounts reasonably paid in settlement of legal claims) suffered or incurred by the Customer and arising directly or indirectly as a result of any breach by the Provider of these Terms and Conditions (a “Provider Indemnity Event”).
26.2 The Customer must:
(a) upon becoming aware of an actual or potential Provider Indemnity Event, notify the Provider;
(b) provide to the Provider all such assistance as may be reasonably requested by the Provider in relation to the Provider Indemnity Event;
(a) allow the Provider the exclusive conduct of all disputes, proceedings, negotiations and settlements with third parties relating to the Provider Indemnity Event; and
(b) not admit liability to any third party in connection with the Provider Indemnity Event or settle any disputes or proceedings involving a third party and relating to the Provider Indemnity Event without the prior written consent of the Provider,
26.3 and the Provider’s obligation to indemnify the Customer under Clause 26.1 shall not apply unless the Customer complies with the requirements of this Clause 25.2.
26.4 The Customer shall indemnify and shall keep indemnified the Provider against any and all liabilities, damages, losses, costs and expenses (including legal expenses and amounts reasonably paid in settlement of legal claims) suffered or incurred by the Provider and arising directly or indirectly as a result of any breach by the Customer of these Terms and Conditions (a “Customer Indemnity Event”).
26.5 The Provider must:
(a) upon becoming aware of an actual or potential Customer Indemnity Event, notify the Customer;
(b) provide to the Customer all such assistance as may be reasonably requested by the Customer in relation to the Customer Indemnity Event;
(c) allow the Customer the exclusive conduct of all disputes, proceedings, negotiations and settlements with third parties relating to the Customer Indemnity Event; and
(d) not admit liability to any third party in connection with the Customer Indemnity Event or settle any disputes or proceedings involving a third party and relating to the Customer Indemnity Event without the prior written consent of the Customer,
26.6 and the Customer’s obligation to indemnify the Provider under Clause 26.3shall not apply unless the Provider complies with the requirements of this Clause 26.4.
26.7 The indemnity protection set out in this Clause 26 shall be subject to the limitations and exclusions of liability set out in the Agreement.

27. LIMITATIONS AND EXCLUSIONS OF LIABILITY

27.1 Nothing in these Terms and Conditions will:
(a) limit or exclude any liability for death or personal injury resulting from negligence;
(b) limit or exclude any liability for fraud or fraudulent misrepresentation;
(c) limit any liabilities in any way that is not permitted under applicable law; or
(d) exclude any liabilities that may not be excluded under applicable law.
27.2 The limitations and exclusions of liability set out in this Clause 27 and elsewhere in these Terms and Conditions:
(a) are subject to Clause 27.1; and
(b) govern all liabilities arising under these Terms and Conditions or relating to the subject matter of these Terms and Conditions, including liabilities arising in contract, in tort (including negligence) and for breach of statutory duty, except to the extent expressly provided otherwise in these Terms and Conditions.
27.3 The Provider shall not be liable to the Customer in respect of any losses arising out of a Force Majeure Event.
27.4 The Provider shall not be liable to the Customer in respect of any loss of profits or anticipated savings.
27.5 The Provider shall not be liable to the Customer in respect of any loss of revenue or income.
27.6 The Provider shall not be liable to the Customer in respect of any loss of use or production.
27.7 The Provider shall not be liable to the Customer in respect of any loss of business, contracts or opportunities.
27.8 The Provider shall not be liable to the Customer in respect of any loss or corruption of any data, database or software; providing that this Clause 27.8 shall not protect the Provider unless the Provider has fully complied with its obligations under Clause 12.3 and Clause 12.4.
27.9 The Provider shall not be liable to the Customer in respect of any special, indirect or consequential loss or damage.
27.10 The liability of the Provider to the Customer under the Agreement in respect of any event or series of related events shall not exceed the greater of:
(a) 10000 EUR; and
(b) the total amount paid and payable by the Customer to the Provider under the Agreement in the 12 month period preceding the commencement of the event or events.
27.11 The aggregate liability of the Provider to the Customer under the Agreement shall not exceed the greater of:
(a) 100000 EUR; and
(b) the total amount paid and payable by the Customer to the Provider under the Agreement.

28. FORCE MAJEURE EVENT

28.1 If a Force Majeure Event gives rise to a failure or delay in either party performing any obligation under the Agreement (other than any obligation to make a payment), that obligation will be suspended for the duration of the Force Majeure Event.
28.2 A party that becomes aware of a Force Majeure Event which gives rise to, or which is likely to give rise to, any failure or delay in that party performing any obligation under the Agreement, must:
28.3 promptly notify the other; and
28.4 inform the other of the period for which it is estimated that such failure or delay will continue.
28.5 A party whose performance of its obligations under the Agreement is affected by a Force Majeure Event must take reasonable steps to mitigate the effects of the Force Majeure Event.

29. TERMINATION

29.1 The Provider may terminate the Agreement by giving to the Customer not less than 30 days’ written notice of termination, expiring after the end of the Minimum Term as specified in Supplement 6 (Customer as an Employer Subscription Parameters and Pricing). The Customer may terminate the Agreement by giving to the Provider not less than 15 days’ written notice of termination, expiring after the end of the Minimum Term as specified in Supplement 6 (Customer as an Employer Subscription Parameters and Pricing).
29.2 Either party may terminate the Agreement immediately by giving written notice of termination to the other party if:
(a) the other party commits any material breach of the Agreement, and the breach is not remediable;
(b) the other party commits a material breach of the Agreement, and the breach is remediable, but the other party fails to remedy the breach within the period of 60 days following the giving of a written notice to the other party requiring the breach to be remedied; or
(c) the other party persistently breaches the Agreement (irrespective of whether such breaches collectively constitute a material breach).
29.3 Either party may terminate the Agreement immediately by giving written notice of termination to the other party if:
(a) the other party:
(i) is dissolved;
(ii) ceases to conduct all (or substantially all) of its business;
(iii) is or becomes unable to pay its debts as they fall due;
(iv) is or becomes insolvent or is declared insolvent; or
(v) convenes a meeting or makes or proposes to make any arrangement or composition with its creditors;
(b) an administrator, administrative receiver, liquidator, receiver, trustee, manager or similar is appointed over any of the assets of the other party;
(c) (an order is made for the winding up of the other party, or the other party passes a resolution for its winding up (other than for the purpose of a solvent company reorganization where the resulting entity will assume all the obligations of the other party under the Agreement); or
(d) if that other party is an individual:
(i) that other party dies;
(ii) as a result of illness or incapacity, that other party becomes incapable of managing his or her own affairs; or
(iii) that other party is the subject of a bankruptcy petition or order.
29.4 The Provider may terminate the Agreement immediately by giving written notice to the Customer if:
(a) any amount due to be paid by the Customer to the Provider under the Agreement is unpaid by the due date and remains unpaid upon the date that that written notice of termination is given; and
(e) the Provider has given to the Customer at least 30 days’ written notice, following the failure to pay, of its intention to terminate the Agreement in accordance with this Clause 29.4.
29.5 The rights of termination set out in the Agreement shall not exclude any rights of termination available at law.

30. EFFECTS OF TERMINATION

30.1 Upon the termination of the Agreement, all of the provisions of these Terms and Conditions shall cease to have effect, save that the following provisions of these Terms and Conditions shall survive and continue to have effect (in accordance with their express terms or otherwise indefinitely): Clauses 2, 5.6, 6.10, 13.11, 18.2, 18.3, 19, 20.2, 20.4, 21, 22, 23.1, 23.3, 23.4, 23.5, 23.6, 23.7, 23.8, 23.9, 23.10, 23.11, 23.12, 23.13, 23.14, 23.15, 23.16, 23.17, 23.18, 23.19, 23.20, 26, 27, 30, 31, 34, 35, 36, 37, 38, 39, 40 and 41.
30.2 Except to the extent that these Terms and Conditions expressly provides otherwise, the termination of the Agreement shall not affect the accrued rights of either party.
30.3 Within 30 days following the termination of the Agreement for any reason:
(b) the Customer must pay to the Provider any Charges in respect of Services provided to the Customer before the termination of the Agreement; and
(c) the Provider must refund to the Customer any Charges paid by the Customer to the Provider in respect of Services that were to be provided to the Customer after the termination of the Agreement,
30.4 without prejudice to the parties’ other legal rights.

31. NON-SOLICITATION OF PERSONNEL

31.1 The Customer must not, without the prior written consent of the Provider, either during the Term or within the period of 12 months following the end of the Term, engage, employ or solicit for engagement or employment any employee or subcontractor of the Provider who has been involved in any way in the negotiation or performance of the Agreement.
31.2 The Provider must not, without the prior written consent of the Customer, either during the Term or within the period of 12 months following the end of the Term, engage, employ or solicit for engagement or employment any employee or subcontractor of the Customer who has been involved in any way in the negotiation or performance of the Agreement.

32. NOTICES

32.1 Any notice given under these Terms and Conditions must be in writing, whether or not described as “written notice” in these Terms and Conditions.
32.2 Any notice given by the Customer to the Provider under these Terms and Conditions must be:
(d) sent by email,
32.3 using the relevant contact details:
32.4 Reciepient: qamaas Support
Email: writtennotice@qamaas.com
32.5 Any notice given by the Provider to the Customer under these Terms and Conditions must be:
(e) sent by email,
32.6 using the relevant contact details set out in Supplement 6 (Customer as an Employer Subscription Parameters and Pricing)
32.7 A party receiving from the other party a notice by email must acknowledge receipt by email promptly, and in any event within 3 Business Days following receipt of the notice.
32.8 A notice will be deemed to have been received at the relevant time set out below or, where such time is not within Business Hours, when Business Hours next begin after the relevant time set out below:
(f) in the case of notices sent by email, at the time of the sending of an acknowledgement of receipt by the receiving party.

33. SUBCONTRACTING

33.1 Subject to any express restrictions elsewhere in these Terms and Conditions, the Provider may subcontract any of its obligations under the Agreement.
33.2 The Provider shall remain responsible to the Customer for the performance of any subcontracted obligations.
33.3 Notwithstanding the provisions of this Clause 33 but subject to any other provision of these Terms and Conditions, the Customer acknowledges and agrees that the Provider may subcontract to any reputable third party hosting business the hosting of the Platform and the provision of services in relation to the support and maintenance of elements of the Platform.

34. ASSIGNMENT

34.1 The Customer hereby agrees that the Provider may assign, transfer or otherwise deal with the Provider’s contractual rights and obligations under these Terms and Conditions.
34.2 The Provider hereby agrees that the Customer may assign, transfer or otherwise deal with the Customer’s contractual rights and obligations under these Terms and Conditions.

35. NO WAIVERS

35.1 No breach of any provision of the Agreement will be waived except with the express written consent of the party not in breach.
35.2 No waiver of any breach of any provision of the Agreement shall be construed as a further or continuing waiver of any other breach of that provision or any breach of any other provision of the Agreement.

36. SEVERABILITY

36.1 If a provision of these Terms and Conditions is determined by any court or other competent authority to be unlawful and/or unenforceable, the other provisions will continue in effect.
36.2 If any unlawful and/or unenforceable provision of these Terms and Conditions would be lawful or enforceable if part of it were deleted, that part will be deemed to be deleted, and the rest of the provision will continue in effect.

37. THIRD PARTY RIGHTS

37.1 The Agreement is for the benefit of the parties, and is not intended to benefit or be enforceable by any third party.
37.2 The exercise of the parties’ rights under the Agreement is not subject to the consent of any third party.

38. VARIATION

38.1 The Agreement may not be varied except by means of a written document signed by or on behalf of each party, without prejudice to the requirements of Clause 16.

39. ENTIRE AGREEMENT

39.1 These Terms and Conditions and the Supplements shall constitute the entire agreement between the parties in relation to the subject matter of the Agreement, and shall supersede all previous agreements, arrangements and understandings between the parties in respect of that subject matter.
39.2 Neither party will have any remedy in respect of any misrepresentation (whether written or oral) made to it upon which it relied in entering into the Agreement.
39.3 The provisions of this Clause 39 are subject to Clause 27.1.

40. LAW AND JURISDICTION

40.1 These Terms and Conditions shall be governed by and construed in accordance with German law.
40.2 Any disputes relating to the Agreement shall be subject to the exclusive jurisdiction of the courts of Germany.

41. INTERPRETATION

41.1 In these Terms and Conditions, a reference to a statute or statutory provision includes a reference to:
(g) that statute or statutory provision as modified, consolidated and/or re-enacted from time to time; and
(h) any subordinate legislation made under that statute or statutory provision.
41.2 The Clause headings do not affect the interpretation of these Terms and Conditions.
41.3 References in these Terms and Conditions to “calendar months” are to the 12 named periods (January, February and so on) into which a year is divided.
41.4 In these Terms and Conditions, general words shall not be given a restrictive interpretation by reason of being preceded or followed by words indicating a particular class of acts, matters or things.

SUPPLEMENT 1 (ACCEPTABLE USE POLICY)

1. INTRODUCTION

1.1 This acceptable use policy (the “Policy”) sets out the rules governing:
(a) the use of the website at , any successor website, and the services available on that website or any successor website (the “Services”); and
(b) the transmission, storage and processing of content by you, or by any person on your behalf, using the Services (“Content”).
1.1 References in this Policy to “you” are to any customer for the Services and any individual user of the Services (and “your” should be construed accordingly); and references in this Policy to “us” are to qamaas GmbH (and “we” and “our” should be construed accordingly).
1.2 By using the Services, you agree to the rules set out in this Policy.
1.3 We will ask for your express agreement to the terms of this Policy before you upload or submit any Content or otherwise use the Services.
1.4 You must be at least 18 years of age to use the Services; and by using the Services, you warrant and represent to us that you are at least 18 years of age.

2. GENERAL USAGE RULES

2.1 You must not use the Services in any way that causes, or may cause, damage to the Services or impairment of the availability or accessibility of the Services.
2.2 You must not use the Services:
2.3 in any way that is unlawful, illegal, fraudulent, deceptive or harmful; or
2.4 in connection with any unlawful, illegal, fraudulent, deceptive or harmful purpose or activity.
2.5 You must ensure that all Content complies with the provisions of this Policy.

3. UNLAWFUL CONTENT

3.1 Content must not be illegal or unlawful, must not infringe any person’s legal rights, and must not be capable of giving rise to legal action against any person (in each case in any jurisdiction and under any applicable law).
3.2 Content, and the use of Content by us in any manner licensed or otherwise authorised by you, must not:
(c) be libellous or maliciously false;
(d) be obscene or indecent;
(e) infringe any copyright, moral right, database right, trade mark right, design right, right in passing off, or other intellectual property right;
(f) infringe any right of confidence, right of privacy or right under data protection legislation;
(g) constitute negligent advice or contain any negligent statement;
(h) constitute an incitement to commit a crime, instructions for the commission of a crime or the promotion of criminal activity;
(i) be in contempt of any court, or in breach of any court order;
(j) constitute a breach of racial or religious hatred or discrimination legislation;
(k) be blasphemous;
(l) constitute a breach of official secrets legislation; or
(m) constitute a breach of any contractual obligation owed to any person.
3.3 You must ensure that Content is not and has never been the subject of any threatened or actual legal proceedings or other similar complaint.

4. GRAPHIC MATERIAL

4.1 Content must be appropriate for all persons who have access to or are likely to access the Content in question, and in particular for children over 12 years of age.
4.2 Content must not depict violence in an explicit, graphic or gratuitous manner.
4.3 Content must not be pornographic or sexually explicit.

5. FACTUAL ACCURACY

5.1 Content must not be untrue, false, inaccurate or misleading.
5.2 Statements of fact contained in Content and relating to persons (legal or natural) must be true; and statements of opinion contained in Content and relating to persons (legal or natural) must be reasonable, be honestly held and indicate the basis of the opinion.

6. NEGLIGENT ADVICE

6.1 Content must not consist of or contain any legal, financial, investment, taxation, accountancy or medical advice, and you must not use the Services to provide any legal, financial, investment, taxation, accountancy or medical advisory services.
6.2 Content must not consist of or contain any advice, instructions or other information that may be acted upon and could, if acted upon, cause death, illness or personal injury, damage to property, or any other loss or damage.

7. ETIQUETTE

7.1 Content must be appropriate, civil and tasteful, and accord with generally accepted standards of etiquette and behaviour on the internet.
7.2 Content must not be offensive, deceptive, threatening, abusive, harassing, menacing, hateful, discriminatory or inflammatory.
7.3 Content must not be liable to cause annoyance, inconvenience or needless anxiety.
7.4 You must not use the Services to send any hostile communication or any communication intended to insult, including such communications directed at a particular person or group of people.
7.5 You must not use the Services for the purpose of deliberately upsetting or offending others.
7.6 You must not unnecessarily flood the Services with material relating to a particular subject or subject area, whether alone or in conjunction with others.
7.7 You must ensure that Content does not duplicate other content available through the Services.
7.8 You must ensure that Content is appropriately categorised.
7.9 You should use appropriate and informative titles for all Content.
7.10 You must at all times be courteous and polite to other users of the Services.

8. MARKETING AND SPAM

8.1 You must not use the Services for any purpose relating to the marketing, advertising, promotion, sale or supply of any product, service or commercial offering.
8.2 Content must not constitute or contain spam, and you must not use the Services to store or transmit spam – which for these purposes shall include all unlawful marketing communications and unsolicited commercial communications.
8.3 You must not send any spam or other marketing communications to any person using any email address or other contact details made available through the Services or that you find using the Services.
8.4 You must not use the Services to promote, host or operate any chain letters, Ponzi schemes, pyramid schemes, matrix programs, multi-level marketing schemes, “get rich quick” schemes or similar letters, schemes or programs.
8.5 You must not use the Services in any way which is liable to result in the blacklisting of any of our IP addresses.

9. REGULATED BUSINESSES

9.1 You must not use the Services for any purpose relating to gambling, gaming, betting, lotteries, sweepstakes, prize competitions or any gambling-related activity.
9.2 You must not use the Services for any purpose relating to the offering for sale, sale or distribution of drugs or pharmaceuticals.
9.3 You must not use the Services for any purpose relating to the offering for sale, sale or distribution of knives, guns or other weapons.

10. MONITORING

10.1 You acknowledge that we may actively monitor the Content and the use of the Services.

11. DATA MINING

11.1 You must not conduct any systematic or automated data scraping, data mining, data extraction or data harvesting, or other systematic or automated data collection activity, by means of or in relation to the Services.

12. HYPERLINKS

12.1 You must not link to any material using or by means of the Services that would, if it were made available through the Services, breach the provisions of this Policy.

13. HARMFUL SOFTWARE

13.1 The Content must not contain or consist of, and you must not promote, distribute or execute by means of the Services, any viruses, worms, spyware, adware or other harmful or malicious software, programs, routines, applications or technologies.
13.2 The Content must not contain or consist of, and you must not promote, distribute or execute by means of the Services, any software, programs, routines, applications or technologies that will or may have a material negative effect upon the performance of a computer or introduce material security risks to a computer.

 

SUPPLEMENT 2 (AVAILABILITY SLA)

1. INTRODUCTION TO AVAILABILITY SLA

1.1 This Supplement 2 (Availability SLA) sets out the Provider’s availability commitments relating to the Hosted Services.
1.2 In this Supplement 2 (Availability SLA) “uptime” means the percentage of time during a given period when the Hosted Services are available at the gateway between public internet and the network of the hosting services provider for the Hosted Services.

2. AVAILABILITY

2.1 The Provider shall use reasonable endeavors to ensure that the uptime for the Hosted Services is at least 95% during each calendar month.
2.2 The Provider shall be responsible for measuring uptime, and shall do so using any reasonable methodology.
2.3 The Provider shall report uptime measurements to the Customer in writing, in respect of each calendar month, within 10 Business Days following the end of the relevant calendar month.

3. SERVICE CREDITS

3.1 In respect of each calendar month during which the Hosted Services uptime is less than the commitment specified in Section 2.1, the Customer shall earn service credits in accordance with the provisions of this Section 3.
3.2 The service credits earned by the Customer shall be as follows:
• Less than 95% but >= 94.1% 5% of the monthly fee
• Less than 94% but >= 93.1% 10% of the monthly fee
• Less than 93% but >= 92.1% 15% of the monthly fee
• Less than 92% 20% of the monthly fee
3.3 To receive a service credit for a particular calendar month, Customer must submit a claim by email to the Provider within 30 days of the end of the month during which the Hosted Services did not meet the Provider SLA.
3.4 Upon approval of the service credit claim, the Provider shall deduct an amount equal to the service credits due to the Customer under this Part 3 from amounts invoiced in respect of the Charges for the Hosted Services. All remaining service credits shall be deducted from each invoice issued following the reporting of the relevant failure to meet the uptime commitment, until such time as the service credits are exhausted.
3.5 Service credits shall be the sole remedy of the Customer in relation to any failure by the Provider to meet the uptime guarantee in Paragraph 2.1.
3.6 Upon the termination of the Agreement, the Customer’s entitlement to service credits shall immediately cease, save that service credits earned by the Customer shall be offset against any amounts invoiced by the Provider in respect of Hosted Services following such termination.

4. EXCEPTIONS

4.1 Downtime caused directly or indirectly by any of the following shall not be considered when calculating whether the Provider has met the uptime guarantee given in Paragraph 2.1:
(n) a Force Majeure Event;
(o) a fault or failure of the internet or any public telecommunications network;
(p) a fault or failure of the Provider’s hosting infrastructure services provider, unless such fault or failure constitutes an actionable breach of the contract between the Provider and that company;
(q) a fault or failure of the Customer’s computer systems or networks;
(r) any breach by the Customer of the Agreement; or
(s) Supplementd maintenance carried out in accordance with the Agreement.

 

SUPPLEMENT 3 (MAINTENANCE SLA)

1. INTRODUCTION

1.2 This Supplement 3 (Maintenance SLA) sets out the service levels applicable to the Maintenance Services.

2. SUPPLEMENTD MAINTENANCE SERVICES

2.1 The Provider shall where practicable give to the Customer at least 5 Business Days’ prior written notice of scheduled Maintenance Services that are likely to affect the availability of the Hosted Services or are likely to have a material negative impact upon the Hosted Services, without prejudice to the Provider’s other notice obligations under this Supplement 3 (Maintenance SLA).

6. UPDATES

6.1 The Provider shall give to the Customer written notice of the application of any security Update to the Platform at least 5 Business Days after deployment. The Provider does not have inform the customer of any non-security Update to the Platform.
6.2 The Provider shall apply Updates to the Platform as follows:
6.3 third party security Updates shall be applied to the Platform promptly following release by the relevant third party, providing that the Provider may acting reasonably decide not to apply any particular third party security Update;
6.4 the Provider’s security Updates shall be applied to the Platform promptly following the identification of the relevant security risk and the completion of the testing of the relevant Update; and
6.6 other Updates shall be applied to the Platform in accordance with the development cycles of the provider. The provider might apply multiple updates a day.

7. UPGRADES

7.1 The Provider shall produce Upgrades at least once in each calendar year during the Term.
7.2 The Provider shall give to the Customer at least 5 Business Days’ prior written notice of the application of an Upgrade to the Platform.
7.3 The Provider shall apply each Upgrade to the Platform within any period notified by the Provider to the Customer or agreed by the parties in writing.

 

SUPPLEMENT 4 (SUPPORT SLA)

1. INTRODUCTION

1.1 This Supplement 4 (Support SLA) sets out the service levels applicable to the Support Services.


2. HELPDESK

2.1 The Provider shall make available to the Customer a helpdesk in accordance with the provisions of this Supplement 4 (Support SLA).
2.2 The Customer may use the helpdesk for the purposes of requesting and, where applicable, receiving the Support Services; and the Customer must not use the helpdesk for any other purpose.
2.3 The Provider shall ensure that the helpdesk is accessible using the Provider’s web-based ticketing system.
2.4 The Provider shall ensure that the helpdesk is operational and adequately staffed during Business Hours during the Term.
2.5 The Customer shall ensure that all requests for Support Services that it may make from time to time shall be made through the helpdesk.


3. RESPONSE AND RESOLUTION

3.1 Issues raised through the Support Services shall be categorized as follows:
(a) critical: the Hosted Services are inoperable or a core function of the Hosted Services is unavailable;
(b) serious: a core function of the Hosted Services is significantly impaired;
(c) moderate: a core function of the Hosted Services is impaired, where the impairment does not constitute a serious issue; or a non-core function of the Hosted Services is significantly impaired; and
(d) minor: any impairment of the Hosted Services not falling into the above categories; and any cosmetic issue affecting the Hosted Services.
3.2 The Provider shall determine, acting reasonably, into which severity category an issue falls.
3.3 The Provider shall respond to requests for Support Services promptly, and in any case in accordance with the following time periods:
(a) critical: 8 Business Hours;
(b) serious: 16 Business Hours;
(c) moderate: 3 Business Day; and
(d) minor: 5 Business Days.
3.4 The Provider shall ensure that its response to a request for Support Services shall include the following information (to the extent such information is relevant to the request): an acknowledgement of receipt of the request, where practicable an initial diagnosis in relation to any reported error, and an anticipated timetable for action in relation to the request.
3.5 The Provider shall resolve issues raised through the Support Services promptly, and in any case in accordance with the following time periods:
(a) critical: 8 Business Hours;
(b) serious: 24 Business Hours;
(c) moderate: 10 Business Days; and
(d) minor: 15 Business Days.


4. PROVISION OF SUPPORT SERVICES

4.1 The Support Services shall be provided remotely, save to the extent that the parties agree otherwise in writing.

5. LIMITATIONS ON SUPPORT SERVICES

5.1 If the total hours spent by the personnel of the Provider performing the Support Services during any calendar month exceed 1 hour (per customer) then:
(a) the Provider will cease to have an obligation to provide Support Services to the Customer during the remainder of that period; and
(b) the Provider may agree to provide Support Services to the Customer during the remainder of that period, but the provision of those Support Services will be subject to additional Charges.
5.2 The Provider shall have no obligation to provide Support Services in respect of any issue caused by:
(a) the improper use of the Hosted Services by the Customer; or
(b) any alteration to the Hosted Services made without the prior consent of the Provider.

 

SUPPLEMENT 5 (HOSTED SERVICES SPECIFICATION)

1. INTRODUCTION

1.1 qamaas is used for Authorization and Training Management. It is located on the cloud and accessed through a supported web browser via internet. No extra hardware is required. It is paid by a monthly subscription fee (Software as a Service, or SaaS model).

2. FEATURES

2.1 Subject to Supplement 6 (Customer as an Employer Subscription Parameters and Pricing), the qamaas Platform offers the following features:
(a) Authorization Management: qamaas allows an employer to administrate authorizations and qualifications of staff in order to issue authorization and track validity of these.
(b) Training Management: Employer and Training Provider can administrate internal and customer trainings. The entire process of training planning and organization is supported. Sucessful conducted trainings are linked with qualifications of staff. Automation of workflows is offered.

3. ADDITIONAL SUPPORT FEATURES

3.1 The main features are supported by:
(c) Account Administration;
(d) Employer Registration;
(e) Training Provider Registration;
(f) Online Knowledgebase;

SUPPLEMENT 6 (CUSTOMER AS AN EMPLOYER SUBSCRIPTION PARAMETERS AND PRICING)


1. INTRODUCTION TO CUSTOMER AS AN EMPLOYER SUBSCRIPTION PARAMETERS AND PRICING

1.1 This Supplement 6 (Customer as an Employer Subscription Parameters and Pricing) falls under and forms part of the Terms and Conditions governing and regulating the Customer’s Subscription to and use of the qamaas Platform and website as an employer organizing authorizations, qualification, records and trainings for its employees.

2. GLOSSARY

“Effective Date” means 7 days after the date following the Customer completing and submitting the online Services Order Form published by the Provider on the Provider’s website, the date upon which the Provider sends to the Customer an order confirmation;
“Active Subscription” means a current Subscription between the Subscription Effective Date and the Subscription Expiry Date, entitling the Customer’s Active Users to the use of some or all of qamaas’s features or Platform, subject to the Terms and Conditions.
“Active Users” are Users which are designated by the Customer’s Administrator as active. While the Customer may register an unlimited number of Registered Users, the Customer may only designate a number of Active Users among those.
“Registered Users” are Users that have been created and assigned login details by the Customer’s Administrator. The Customer’s Administrator can create an unlimited number of Registered Users. For clarity the Customer’s Administrator is a Registered User and active user. The number of registered users is totaling fewer than or equal to the Active User Limit. Active Users can be Normal Users or Organizers (as the case may be).To Register a User is to create and assign a login for that User by the Customer’s Administrator.
“Administrator” or “Customer’s Administrator” or “Information Manager” is the primary Active User of the Platform who enters into and manages the Customer’s Subscription, enters master data pertaining to the whole system, creates and manages Active Users on the Platform, has access to view some event data, and is generally responsible for the smooth running of the entire application.
“Organizers” means a User registered on the qamaas Platform with access to and use of limited functionalities (namely only administrating authorizations, qualifications and trainings during an Active Subscription) on the Platform. This group of users contains all user with access roles of: Quality Manager, Quality Engineer, Training Manager and Human Resource Manager.
“Organizer Limit” means the maximum number of Organizers that the Customer is permitted to designate from among its Registered Users during a Subscription Period.
“Normal User” or “Surfers” means a User registered on the qamaas Platform with access to and use of limited functionalities (namely only reading the own profile or profiles of team members) on the Platform. This group of users contains all user with access roles of: Mechanic or Production Manager.
“Normal User Limit” means the maximum number of Normal Users that the Customer is permitted to designate from among its Registered Users during a Subscription Period.
1.17 “Customer” means an organization, its affiliated organizations and permitted Users that:
(c) have registered on the qamaas Platform for the purposes of Section 11;
(d) have entered into a Subscription on the qamaas Platform pursuant to the Terms and Conditions; or
(e) have previously entered into a Subscription but which Subscription has expired. Customers can consist of Employers, meaning a employer under managing authorization and trainings on the qamaas Platform, the terms of which are governed under this Supplement 6, and Training Provider, meaning the training provider offering training events on the qamaas Platform, the terms of which are governed under Supplement 7. For the avoidance of doubt, all Customers are subject to the applicable provisions of these Terms and Conditions regardless of their Subscription status.
“Closed Subscription” means Subscription through qamaas that is manually performed by the Provider’s personnel.
“Free Trial” means any free trial made available by the Provider and further defined in Section 11 below.
“Inactive Subscription” means a Subscription that is past the Subscription Expiry Date, under which the Customer may have limited access to or use of qamaas’s features or Platform.
“Inactive User” means a User who has been deactivated on the qamaas Platform.
“Open Subscription” means a Subscription purchased through the qamaas website or, for existing Customers renewing their Subscriptions, through the Customer’s account.
“Payment” is the amount paid by the Customer in a Purchase.
“Payment Date” means the date when a Purchase is made.
“Purchase” means a transaction where the Active User Limit is set, increased or extended (for User-Based Subscriptions), through a Payment made on the qamaas Platform subject to this Supplement 6 (Customer as an Employer Subscription Parameters and Pricing) and the Terms and Conditions or the confirmation of future payment via the next invoice cycle.
“Managed Identities” are named persons with an Identity on the platform but have not been created and assigned login details by the Customer’s Administrator. These identities can be created by Organizers until the maximum numbers is reached as governed in Section 3.
“Minimum Term” as defined by the duration of the Subscription Period of the Active Subscription
“Subscription” means a subscription by the Customer on and to use the qamaas Platform pursuant to, and in accordance with, the Terms and Conditions and this Supplement 6 (Customer as an Employer Subscription Parameters and Pricing) .
“Subscription Block” means either an Active User Based Subscription or a future Subscription as described in Clause 4 of his Supplement.
“Subscription Effective Date” means the commencement of the Subscription Period, measured by the timestamp of each successful Purchase on a Payment Date. If a Purchase is made during an Active Subscription, the timestamp for the previous Purchase will remain as the Subscription Effective Date. If a Purchase is made during an Active Subscription but forced to replace the active Subscription, the timestamp of the request of replacement shall replace the existing Subscription Effective Date. If the Purchase is made during an Inactive Subscription, the timestamp for the latest Purchase shall replace all prior timestamps as the Subscription Effective Date. For illustration:
If a Purchase was first made on 1 January 2020 and it expired on 31 March 2020, and latest subsequent Purchase was made on 1 May 2020 (that is, during an Inactive Subscription), then the Subscription Effective Date is 1 May 2020.
If a Purchase was first made on 1 January 2020 and will expire on 31 March 2020, but on 1 February 2020 (that is, during an Active Subscription) a subsequent Purchase was made to extend it, then the Subscription Effective Date remains 1 January 2020 and not the latest Payment Date of 1 February 2020.
If a Purchase was first made on 1 January 2020 and will expire on 31 March 2020, but on 1 February 2020 (that is, during an Active Subscription) a subsequent Purchase was made to extend it or change configuration details of the subscription and a request to replace the existing subscription was made, then the Subscription Effective Date is changed to the latest Payment Date of 1 February 2020.

“Subscription Expiry Date” means the exact anniversary of the Subscription Effective Date ending the Subscription Period. For illustration:
If the Subscription Period is for 12 months and the Subscription Effective Date is 3 Mar 2020, then the Subscription Expiry Date is 3 Mar 2018, i.e. Active Subscription ends at 2 Apr 2021 23:59:59.
For months with fewer than 29 days, if the Subscription Expiry Date would fall between the 29th or the 31st of that month (inclusive of both), the Subscription Expiry Date will be postponed to 1st of the following month. For example, if the Subscription Period is for 1 month and the Subscription Effective Date is 29 January 2020, then the Subscription Expiry Date would be 1 March 2020.
“Subscription Period” means the period from the Subscription Effective Date to the Subscription Expiry Date, during which there is an Active Subscription.
“Users” are the Customer’s personnel or those of its affiliated organizations, as the case may be, whose Administrator has registered in their qamaas account and assigned login details, enabling that User to use some or all of its features provided they are Active Users. For clarity the Customer’s Administrator is a User.
“User-Based Subscription” means a Subscription that allows usage by the Customer up to the Active User Limit during the Subscription Period. User-Based Subscriptions must be Purchased before Active Users may be designated to use the qamaas Platform. A Purchase can be made either monthly, or as block of twelve (12) months or any other blocks as may be set by the Provider.

3. SUBSCRIPTION PLANS

Overview

3.1 qamaas offers several subscription plans for employers differing in functionality, included free roles and price. The offered subscription plan and its differences are described within the next sections. The customer is agreeing the conditions of one selected subscription plan per contract. The offered subscription plans for employer are:

  • Starter
  • Performance
  • Enterprise
  • 4u

Functionality

3.2 Functionality of the subscription plan differs as specified in TABELLE 1. A plus-sign (+) expresses included functions. A minus-sign (-) express the exluded functions.

TABELLE 1: INCLUDED FUNCTIONALITY OF SUBSCRIPTION PLANS


Pricing

3.3 The prices for the offered subscription plan differ as specified in TABELLE 2:

TABELLE 2: PRICING OF SUBSCRIPTION PLANS

Included User Roles

3.4 For each Normal User under a User-Based Subscription, the Customer will be entitled to and allocated with multiple Organizer Roles free of charge and at no additional charge, in the amount and with such access rights as described in the table below according to the chosen subscription


TABELLE 3: INCLUDED ISER ROLES OF SUBSCRIPTION PLANS

3.5 In the example of Scenario 0 in Section 6, the User-Based Subscription of EUR36.00 per month of subscription plan “Enterprise” entitles a Customer to designate up to twelve (25) Active Users comprising of up to six (6) Normal Users and up to nineteen (19) Organizers as well as twelve (12) Managed Identities.

4. USER SUBSCRIPTION BLOCK SYSTEM

4.1 The Customer’s Administrator may at any time create and subscribe for future Subscription Blocks by adding that future Subscription Block on the Provider’s Platform. For each future Subscription Block, there will be a corresponding Active User Limit and a corresponding future Subscription Block Subscription Expiry Date. The Subscription Effect Date and the start of the Subscription Period of each future Subscription Block will always be the on the Subscription Expiry Date of the previous Subscription Block without any interim period without an Active Subscription. The charges for a new block are shown in Scenario III – V of the table in Section 6.
(a) If the Customer desires to reduce its Normal User Limit, the Customer must enter into a new User-Based Subscription Block whereby the reduced Active User Limit will apply upon the commencement of the new Subscription Block.
(b) If the new Subscription Block has a lower Active User Limit than the Active Users in the current Subscription Block, the Customer’s Administrator will receive three (3) notifications, i.e., within thirty (30) days, fourteen (14) days and seven (7) days before the Subscription Expiry Date of the then-current Subscription Block to the effect that all Active Users (except the Customer’s Administrator) will be deactivated from the Platform unless:
(i) the Customer reduces the current number of Active Users or
(ii) The Customer increases the Active User limit for the future Subscription Block.
(c) If the Customer’s Administrator fails comply with paragraphs (b)(i) or (b)(ii), then all Active Users registered on the Platform will receive an e-mail and a system notification two (2) days before the start date of the next Subscription Block with the legend:
“Your account will be deactivated in forty-eight (48) hours. Please contact your administrator for any inquiries”
and all account(s) (except for the Customer’s Administrator’s) will deactivated at the end of the current block or start of the next block.
(d) To avoid doubt, Subclauses of 4.1 shall apply in the case of Organizers as well, and Organizers Limit shall be read mutatis mutandis for Active User Limit and Normal User Limit.
4.2 The new Active User Limit will take effect immediately during an Active User-Based Subscription Period. However, regardless when the Active User Limit was increased prior to the Subscription Expiry Date for that Subscription, the increase in Active Users will only be valid until the then-current Subscription Expiry Date for that Subscription Block.

5. AUTO RENEWAL

5.1 The Customer can elect to have the Subscription Period auto-renewed upon the Subscription Expiry Date. This option must be set at the time of the creation of a Subscription Block. The auto-renewal option does not allow for the creation of manually subscribed future Subscription Blocks.
5.2 If the auto-renewal option is selected, the system will automatically create a new Subscription Block of the same duration, user limit and pricing, seven (7) days before the expiry of the then-current Subscription Block.
5.3 In case of payment by transfer: the Customer will be charged accordingly with the next invoice for that auto renewal Subscription Block.
5.4 In case of payment by debit card or credit card: the customer’s account will be debited for that auto renewal subscription block. If the payment fails, due to any reason whatsoever, the system will notify the Customer and a further attempt to debit Customer’s account again after twenty-four (24) hours will be made. If the payment fails a second time, the new Subscription Block will not be created, and the auto-renewal will be cancelled.
5.5 If the Customer increases the Active User Limit for the then-current Subscription Block, the Customer’s auto-renewal will be cancelled. The Customer may only re-set the auto-renewal setting when the Customer creates the next Subscription Block, and the first auto-payment will start at the Subscription Expiry Date of that (subsequent) Subscription Block.
5.6 If, at any point during a Subscription Block, the Customer received a certain set of rates or otherwise enjoys a Promotional Code (for example, a twenty percent (20%) discount) (“Current Rates”), and if qamaas subsequently changes the pricing (for example to state that Customers are entitled to receive a ten percent (10%) discount instead) (“New Rates”), the auto-renewal setting will continue to bill the Customer at the Current Rates. If the Customer cancels its auto-renewal setting for whatever reason and enters into a new or future Subscription Block, the New Rates shall apply (as determined by qamaas).

6. ADJUSTMENTS OF SUBSCRIPTION PLANS

Adjustment of Subscription Period

6.1 When a Subscription Period has ended (i.e. the current date has passed the Subscription Expiry Date), the Normal User’s access to the Platform will become restricted as described in the table in Clause 7.4. The Organizer’s access to the Platform will also become similarly restricted as described in the table in Clause 7.4.
6.2 If a Subscription is renewed after the Subscription Expiry Date, then the Subscription Effective Date will be superseded and replaced by the new activation, commencing a new Subscription Period, and the access rights will be restored as shown in Scenario VI in TABELLE 4 of section 6.
6.3 The Customer will be reminded by a notification in the system and by an automatically generated electronic mail to the Customer’s Administrator as the Customer’s Subscription approaches the Subscription Expiry Date (“Expiry Notification”). The Expiry Notification will be issued 30 days and fourteen (14) days prior to the Subscription Expiry Date, with a final Expiry Notification sent on the Subscription Expiry Date.
6.4 Examples of the pricing under different scenarios are shown in the TABELLE 4.

Adjustment of User Limits

6.5 Other than the duration of the Subscription Period, the other parameter for a Subscription is the Normal User Limit allowance, which may be increased (but may not be decreased) during an Active Subscription, as shown in Scenario II in TABELLE 4 in section 6. The Customer’s Administrator can increase the Normal User Limit for a current Subscription Block or future Subscription Block, which will be effective from the current date to the Subscription Expiry Date of the current Subscription Block (or for the full duration of the future Subscription Block, as the case may be). Once a Subscription Block or a future Subscription Block is created on the Platform, the duration of that Subscription Block may not be changed and only the Active User Limit can be increased in accordance with this Clause.


TABELLE 4: EXAMPLE SCENARIOS OF SUBSCRIPTION ADJUSTMENTS

7. ASSIGNMENT OF USERS

7.1 A Customer may, assign Users as Active Users (whether Normal Users or Organizers) and may deactivate those Active Users on the Platform.
7.2 An active Normal User and active Organizer have full access corresponding to the users role and subscription plan within an active subscription
7.3 Inactive Normal Users and inactive Organizer do not have any access to the system within active and inactive subscriptions.
7.4 Active Normal User and active Organizer within an inactive subscription have readable access to all information previously put into the system. Additionally, according to roles other actions are possible as described in TABELLE 5:

TABELLE 5: LIMITATION OF INACTIVE SUBSCRIPTIONS

8. REDEMPTION AND DISCOUNTS

8.1 Promotions, discounts, loyalty benefits or incentives, if any, offered to the Customer may be redeemed through the provision of a promotional code which may be entered prior to subscribing for a Subscription.
8.2 The Customer accepts that no refunds howsoever arising will be given for any Purchased User-Based Subscriptions, including for any Purchased extensions to the Subscription Period or any Purchased increase in the Active User Limit count.

9. CUSTOMER REPRESENTATIVE

9.1 At all time the user assigned to the role of Information Manager will act the customers representative. Only this user will be able to perform and accept contractual changes. The customer will always assure that the person acting within in the role of the Information Manager is a real person, fully authorized to act in the name of the customer.

10. TECHNICAL REQUIREMENTS

10.1 The customer will only use supported web browsers in order to apply the system properly.

11. FREE TRIAL

11.1 All Customers may register for a Free Trial to use the qamaas Platform. Such Free Trial shall be valid for a duration of thirty (30) days from the date of registration, upon the expiry of which the Customer may:
(a) Elect to Subscribe to the qamaas Platform as a paid User; or
(b) Elect not to Subscribe to the qamaas Platform in which case that Customer shall no longer be able to access the features made available to it during the Free Trial.
3.2 All Customers under a Free Trial acknowledge that Customer Data submitted on and through the qamaas Platform (including for the avoidance of doubt, all Events so submitted) is:
(a) Submitted on and through the Platform’s live production environment (and not on the Platform’s test server or demo server). All Customers under a Free Trial further acknowledge that they will not have access to the Platform’s test server or demo server; and
(b) Will be retained on the qamaas Platform subject to these Terms and Conditions.
3.3 All Customers acknowledge that the Provider can amend the terms and conditions relating to any Free Trial by updating these Terms and Conditions, including for the avoidance of doubt, as to the discontinuation of any Free Trial.

SUPPLEMENT 9 (DATA PROCESSING INFORMATION)

Please see separate document Data Processing Agreement

SUPPLEMENT 10 (FORM OF CCN)

Please download form here

SUPPLEMENT 11 (STANDARD TIME-BASED CHARGING RATES)

The following rates apply to all provided efforts outside the defined scope of services (as defined in the principal terms and conditions).

qamaas GmbH will always provide a quote with the estimated costs ahead of starting the work which needs to be confirmed by the customer. In case the actual effort will differ more as 15% of the estimated efforts qamaas will inform the customer immediately.

Project Manager: 150 EUR/hour
Senior Aviation Consultant: 150 EUR/hour
Aviation Consultant: 120 EUR/ hour
Senior Solution Architect: 150 EUR/hour
Senior Developer: 120 EUR/hour
Developer: 105 EUR/hour