You are responsible only qualified staff is deployed to work. You have running processes, but due to a lot of manual activities and spreading data into various IT-Systems errors happen more and more often. You are a bit worried if number of employees or qualifications should increase. 

“I need one system consolidating all processes and information about qualifications and training” 

You need a solution based on best practice processes handling all your authorizations, qualifications, trainings and certificates which automates most of your activities so mistakes can be prevented and more qualifications in faster cycles can be processed.